“AbraTax”, “we”, “us” and “our” means AbraTax Limited and we are committed to respecting your privacy.
We are registered in the UK and our registered address is at 4 Graham Street, London, United Kingdom, N1 8GB, and our company registration number is 09888099.
About this Privacy Notice
This Privacy Notice concerns the following categories of information that we collect about you:
•
Information we receive through our website (the "AbraTax Website")
•
Information we receive through our product (the "AbraTax Product")
The Privacy Notice sets out the basis on which any Personal Data about you that you provide to us, that we create, or that we obtain about you from other sources, will be processed by us.
“Personal Data” means any data which relates to a living individual who can be identified from that data or from that data and other information which is in the possession of, or is likely to come into the possession of, AbraTax.
Any references to “organisation” in this Privacy Notice means the organisation for which users of the AbraTax product work.
Please take the time to read and understand this Privacy Notice.
Personal data that we collect about you
We will collect and process the following Personal Data about you:
•
Information that you provide to us
•
This includes information about you that you give us by filling in forms or by communicating with us, whether face-to-face, by phone, e-mail or otherwise. This information may include your name, contact number, email address, your position within the organisation you work for and any payment information that you provide to us (for example, bank account and payment card details), and username and password.
•
Information we collect or generate about you
This includes:
•
A file with your contact history and user preferences, to be used for enquiry purposes so that we can ensure that you are satisfied with the services which we have provided to you (for example, when you contact us for IT or technical support)
•
IP addresses, data collected by means of cookies or tracking technologies your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website (please see below for our Cookies Policy).
•
Traffic and security reports (which we can access through our platform) that include information on the internet usage of the organisation’s computer users (e.g. what websites were visited by each user, any documents downloaded, security incidents, prevention measures taken by the gateway, etc.)
•
Information we obtain from other sources
•
Your job title or position within the organisation you work for, your business postal address, your business email address, your business contact number records which we obtain from third party professional networking sites such as LinkedIn.
•
When you visit the AbraTax website, cookies are used to collect technical information about the services that you use, and how you use them - for more information on the cookies used by AbraTax please see below for our Cookie Notice.
Uses of your Personal Data
Your Personal Data may be stored and processed by AbraTax in the following ways and for the following purposes:
•
To assess the application made by your organisation for use of the AbraTax Product, where applicable;
•
To allow you to use and access the functionality provided by the AbraTax Product;
•
To set up your user access for the AbraTax Product, where applicable;
•
For the management and administration of our business, including recordkeeping and client relationship management;
•
To understand your needs and interests;
•
To communicate with you about AbraTax products or services we think you or your organisation may be interested in;
•
For ongoing review and improvement of the information provided on the AbraTax Website to ensure it is user friendly and to prevent any potential disruptions or cyber attacks.
•
To understand feedback on the AbraTax Product and to help provide more information on the use of the product quickly and easily;
•
To conduct analysis required to detect malicious data and understand how this may affect your IT system;
•
For statistical monitoring and analysis of current attacks on devices and systems and for the on-going adaptation of the solutions provided to secure devices and systems against current attacks;
•
For in-depth threat analysis; and/or
•
In order to comply with and in order to assess compliance with applicable laws, rules and regulations, and internal policies and procedures.
We are entitled to use your Personal Data in these ways because:
•
We need to do so in order to perform its contractual obligations with our customers;
•
We have obtained your consent;
•
We have legal and regulatory obligations that we have to discharge;
•
We may need to do so in order to establish, exercise or defend our legal rights or for the purpose of legal proceedings; and/or
•
The use of your Personal Data as described is necessary for our legitimate business interests, such as:
•
allowing us to effectively and efficiently manage and administer the operation of our business;
•
maintaining compliance with internal policies and procedures;
•
monitoring the use of our copyrighted materials;
•
enabling quick and easy access to information on the AbraTax Product;
•
offering optimal, up-to-date security solutions for our IT systems; and
•
obtaining further knowledge of current threats to network security in order to update our security solutions and provide these to the market.
Disclosure of your information to third parties
We currently do not disclose your Personal Data to any third parties outside of AbraTax but will let you know (by updating this Privacy Notice) if this changes.
Transfers of Personal Data outside the European Economic Area (EEA)
We currently do not disclose your Personal Data to any third parties outside of AbraTax but will let you know (by updating this Privacy Notice) if this changes.
How we safeguard your information
•
We have extensive controls in place to maintain the security of our information and information systems. Client files are protected with safeguards according to the sensitivity of the relevant information. Appropriate controls (such as restricted access) are placed on our computer systems. Physical access to areas where Personal Data is gathered, processed or stored is limited to authorised employees.
•
As a condition of employment, our employees are required to follow all applicable laws and regulations, including in relation to data protection law. Access to your Personal Data is limited to those employees who need to it to perform their roles. Unauthorised use or disclosure of confidential client information by any of our employees is prohibited and may result in disciplinary measures.
•
When you contact a AbraTax employee about your file, you may be asked for some Personal Data. This type of safeguard is designed to ensure that only you, or someone authorised by you, has access to your file.
Retention of Personal Data
How long we hold your Personal Data for will vary. The retention period will be determined by various criteria including:
•
The purpose for which we are using it – we will need to keep the data for as long as is necessary for that purpose; and
•
Legal obligations – laws or regulation may set a minimum period for which we have to keep your Personal Data.
Your rights
You have a number of legal rights in relation to the Personal Data that we hold about you. These rights include:
•
The right to obtain information regarding the processing of your Personal Data and access to the Personal Data which we hold about you;
•
The right to withdraw your consent to our processing of your Personal Data at any time. Please note, however, that we may still be entitled to process your Personal Data if we have another legitimate reason (other than consent) for doing so;
•
In some circumstances, the right to receive some Personal Data in a structured, commonly used and machine-readable format and/or request that we transmit those data to a third party where this is technically feasible. Please note that this right only applies to Personal Data which you have provided to us;
•
The right to request that we rectify your Personal Data if it is inaccurate or incomplete;
•
The right to request that we erase your Personal Data in certain circumstances. Please note that there may be circumstances where you ask us to erase your Personal Data but we are legally entitled to retain it;
•
The right to object to, and the right to request that we restrict, our processing of your Personal Data in certain circumstances. Again, there may be circumstances where you object to, or ask us to restrict, our processing of your Personal Data but we are legally entitled to continue processing your Personal Data and / or to refuse that request; and
•
The right to lodge a complaint with the data protection regulator (details of which are provided below) if you think that any of your rights have been infringed by us.
You can exercise your rights by contacting us using the details set out in the “Contacting us” section below.
You can find out more information about your rights by contacting the Information Commissioner’s Office, or by searching their website at https://ico.org.uk/.
Contacting us
If you would like further information on the collection, use, disclosure, transfer or processing of your Personal Data or the exercise of any of the rights listed above, please address questions, comments and requests to hello@abratax.co.uk.
Cookies Policy
What are cookies?
Cookies are small text files that are sent to and stored on your computer, smartphone or other device for accessing the internet, whenever you visit a website. Cookies are useful because they allow a website to recognise a user's device.
We use cookies for a variety of reasons, such as to determine your user preferences, let you navigate between pages efficiently and carry out essential security checks. Some of the functions that cookies perform can also be achieved using similar technologies. This Cookies Policy refers to 'cookies' throughout, however it also covers these alternate mechanisms.
How you can manage your cookies
If you wish to amend your cookie preferences for the AbraTax Website, you can do this by removing our cookies from your browser. However, please remember that cookies are often used to enable and improve certain functions on the AbraTax Website. If you choose to switch certain cookies off, it is likely to affect how the AbraTax Website works.
More information about how to disable cookies can be found on allaboutcookies.org.
Types of cookies
•
Strictly necessary cookies
•
These cookies are necessary for the operation of the AbraTax Website. They include, for example, cookies that enable you to log into secure areas of our website and purchase the AbraTax Product.
•
Analytical/performance cookies
•
These cookies allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
•
Functionality cookies
•
These are used to recognise you when you return to our website. This enables us to personalise our content for you and remember your preferences.
•
Targeting cookies
•
These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
